Historic Cemetery Grants – Application

Thank you for your interest in the Historic Cemetery Grants program for the 2023-2025 Biennium.

Please download and carefully review the Guidelines & Procedures packet before completing this application.

We strongly encourage you to review the entire application, prepare your submission in your own text document and file folder, before finally submitting your answers and attachments in the online form below.

If you need any assistance throughout the application process, please email .

The application deadline is Tuesday – October 31, 2023 at 11:59pm.
All applicants will be notified in December 2023 and grant contracts will be drafted in January 2024.

In the form below, instead of pressing [enter] to advance, use the [tab] key or point to click.

Section 1 – Property Information

Cemetery Name (on sign)(Required)

Cemetery Name (others)

Nearest City/Town/Area(Required)

County(Required)

State Legislative District(Required)

Find Your District

Location Description (address or directions)(Required)

Geographic Coordinates

Approximate coordinates of where the barn is located. latlong.net

Parcel Number

Providing the parcel number can expediate the contracting and easement processing, if awarded a grant.

Legal Description

Providing the legal description can expediate the contracting and easement processing, if awarded a grant.

Section 2 – Owner Information

If the cemetery is abandoned, skip to Section 3: Applicant Information.

Owner Name

If owned by an organization, please also include a point of contact person here.

Owner Mailing Address

Owner Phone Number

Owner Email

Section 3 – Applicant Information

Owner authorization(Required)

I am the owner of the cemetery.

I am not the owner of the cemetery, but have been authorized to submit the application and to represent the owner during the completion of their project if rewarded a grant.

The cemetery is abandoned, and I will provide the Care and Maintenance Certificate from the Department of Archaeology and Historic Preservation with the application to show I am authorized to undertake the project.

Applicant Name

Applicant Relationship to Owner

Applicant Mailing Address

Applicant Phone Number

Applicant Email

Preferred Contact(Required)

Check all that you are comfortable with:

Text Message

Phone Call

Video Call (Zoom)

Section 4 – Cemetery Description

Year Officially Established

Earliest Burial Date

Latest Burial Date

Cemetery Acreage

Number of Burials

Percentage of Military Burials

Historical and Cultural Significance(Required)

Describe the historic and cultural significance of the cemetery. If a comprehensive history exists in another document, please summarize the significance here and include the supplemental history as an attachment to your application. Consider if the cemetery contains burials of persons of transcendent importance (including veterans and others of great eminence in their field of endeavor or had a great impact upon the history of their community, state, or nation); the relative age in a particular geographic or cultural context (example: oldest cemetery associated with a town or community’s original settlement period); if there are distinctive design features; or if the cemetery is associated with historic events. Please also describe any known military burials and monuments.

Site Condition and Change Over Time(Required)

Describe the existing conditions of the cemetery and any significant changes (site size, etc) over its history. Please also explain the cemetery’s present value to the local community or organization.

Designation Status of the Property(Required)

Cemeteries do not need to be listed on a historic register to be eligible to apply. However, if you have questions about your cemetery’s designation status, please contact Michael Houser, the State Architectural Historian, at (360) 890-2634 or via email at . Check all that apply:

National Register of Historic Places (individual site)

National Register of Historic Places (within a district)

Washington Heritage Register (DAHP)

Local Historic Designation (individual site)

Local Historic Designation (within a district)

None

Unknown

Previous Grant Request(s)

Has the Cemetery applied for a Historic Cemetery Preservation Grant before? If yes, was a grant awarded and completed?

Other Restrictions

Is the property protected or accessed through an easement, transfer of development rights, or any other program providing conservation / preservation incentives? If yes, explain. For easements, provide the name of the easement holder and the easement term:

Section 5 – Project Proposal & Budget

The emphasis of this program is historic preservation, so original landscape elements should be maintained and materials should be repaired if possible.

All state and federal laws pertaining to cemeteries and human remains must be followed.

For each element of your project, please describe in as much detail as possible:

• the need for the project and why it is important;

• project goals, measurable outcomes and deliverables;

• the time line and milestones;

• the techniques and materials to be used in the work;

• who will perform the work;

• how the project will be maintained (if applicable);

• the project’s role in the long term preservation and stewardship of the cemetery; and

• any community involvement (funding leverage, volunteers, veteran and student engagement, etc).

This section will be used to determine your readiness to begin the project and to draft the grant contract if the project is selected, so please be thorough in your answers.

Work Types(Required)

Check all that apply:

1. Protection & Security

2. Restoration & Preservation

3. Interpretive Displays

4. Other – please describe in project description section

1. Protection & Security Description

Please describe in detail the steps of this phase of the project including treatments, techniques, and materials used.

Protection & Security Timeline

Example: “7/22-9/22” or “2 weeks in August 2022”

Protection & Security Cost

Enter 0 if none.

Protection & Security – Are the funds fully committed yet?

Yes, I have cash or financing ready to begin the project.

No, but I have a plan for securing the funds needed to begin.

2. Restoration & Preservation Description

Please describe in detail the steps of this phase of the project including treatments, techniques, and materials used.

Restoration & Preservation Timeline

Example: “7/22-9/22” or “2 weeks in August 2022”

Restoration & Preservation Cost

Enter 0 if none.

Restoration & Preservation – Are the funds fully committed yet?

Yes, I have cash or financing ready to begin the project.

No, but I have a plan for securing the funds needed to begin.

3. Interpretive Displays Description

Please describe in detail the steps of this phase of the project including treatments, techniques, and materials used.

Interpretive Displays Timeline

Example: “7/22-9/22” or “2 weeks in August 2022”

Interpretive Displays Cost

Enter 0 if none.

Interpretative Displays – Are the funds fully committed yet?

Yes, I have cash or financing ready to begin the project.

No, but I have a plan for securing the funds needed to begin.

4. Other Description

Please describe in detail the steps of this phase of the project including treatments, techniques, and materials used.

Other Timeline

Example: “7/22-9/22” or “2 weeks in August 2022”

Other Cost

Enter 0 if none.

Other – Are the funds fully committed yet?

Yes, I have cash or financing ready to begin the project.

No, but I have a plan for securing the funds needed to begin.

Securing Funds

If you marked “no” for committed funds on any of the above phases, briefly explain your plan for securing the funds necessary to implement the project before the proposed start date of that phase.

PROJECT TOTAL COST

Automatically calculated from the sum of values above.

GRANT REQUEST AMOUNT(Required)

Applicants can request grants up to $50,000. Matching funds are not required. Most of the time, the GRANT REQUEST is the same as the PROJECT TOTAL COST.

Experience & Qualifications(Required)

Describe similar projects that you (or the applicant organization) have completed in the past ten years with special attention to previous projects involving historic cemeteries or historic preservation projects. Describe prior experience managing grant awards or projects of a similar size that help the Advisory Committee understand your qualifications related to delivering a successful project. If volunteers will conduct a significant amount of work, please indicate your experience managing volunteer projects. If you are hiring a consultant or contractor, please include a summary of their experience and qualifications working on historic cemeteries as an attachment. If work will be performed by multiple people, please indicate the scope they will work on.

Will the project require ground disturbance or excavation?(Required)

Any proposed work on cemetery grounds that includes GROUND DISTURBANCE may require obtaining a PERMIT from the Department of Archaeology and Historic Preservation (DAHP). Depending on the location and scope of work, you may be required to hire an archaeologist to monitor the site or complete the permit and include those costs in your budget.

We encourage you to reach out to the State Physical Anthropologist, Guy Tasa, , (360) 790-1633, for preliminary feedback prior to submitting this application. More information: https://dahp.wa.gov/archaeology/archaeological-permitting

Yes, and I will contact DAHP for any necessary permits.

No, all work will be above ground.

Section 6 – Public Benefit

One of the purposes of this program is to promote and preserve Washington State’s historic cemeteries and honor our military veterans through historic preservation for the benefit of the public. This can include long term preservation and protection, improved memorial identification and interpretation, and / or occasional public access for special events or tours.

Public Access(Required)

Is the cemetery accessible to family members and the public? Has it been included in public tours, hosted school groups, or provided other educational opportunities?

Future Plans(Required)

Describe future plans to maintain the cemetery and all work or purchases funded by this grant for a period of at least 10 years:

Preservation Easement(Required)

If a grant is awarded to a private property owner (including nonprofit owners), the owner will be required to enter into an easement on the property to ensure the cemetery is not adversely impacted by future action. The term of the easement will be 10 years. If awarded a grant, will you agree to enter into this easement?

Yes

Additional Information

Please add any additional information pertaining to the proposed scope of work and the overall preservation of the cemetery that you were unable to include in other sections.

Section 7 – Attachments

Please be sure to upload all required application materials listed below. Incomplete applications may risk being scored lower and/or delayed review. If you encounter technical difficulties, please continue to submit the application, but then reach out to immediately to let us know that you intend to submit attachments separately.

Historic Cemetery Grants – Attachments Checklist

1. Any contractor bids, cost estimates or condition assessments, etc. used to develop your proposal

2. Images of or product pages for proposed materials for the project work

3. Public View: 1 image showing view of cemetery from a public right of way (even if you cannot see the cemetery from the public right of way)

4. Context: Up to 8 images illustrating the overall condition and landscape of the cemetery

5. Project: Up to 15 images clearly illustrating the condition of the area(s) of the proposed work and the need for/urgency of repair

(Optional) Contractors/Consultants: Resume and summary of experience working with historic cemeteries if using hired professionals

(Optional) Local Government Applicants: A brief profile of department mission, lead staff, and annual budget:

(Optional) Non-profit Organization Applicants: A list of board members and their affiliations and an annual operating budget for most recently completed fiscal year

6. Text document with image captions/descriptions that correspond to image file names

File

Preferred file naming: “Cemetery Name – Descriptive Title” such as “Trust Cemetery – Right-of-Way Photo”.

Drop files here or

Max. file size: 50 MB.

Section 8 – Certification and Submission

I certify to the best of my knowledge that the information provided in this application is complete and accurate.

Name(Required)

Date(Required)

Email(Required)

A copy of the submitted application will be sent to this email address.

66343

Please use the Save-and-Continue feature at your own risk and for same-day submissions only. Generated links sent to your email expire after 30 days and are not reliable in storing your answers and attachments. We strongly encourage you to review the entire application, prepare your submission in your own text document and file folder, before finally submitting your answers and attachments in the online form above.