Position: Events Coordinator
Location: Seattle, WA
Salary Range: $50,000 – $60,000 DOE. Benefits provided including medical and dental, retirement program, and paid vacation time.
Travel Required: Yes – Up to 10% of the year
Position Type: Full-time exempt

Date posted: April 3, 2019
Application deadline: April 30, 2019

Please e-mail resume and cover letter to in**@pr********.org with subject line: Events Coordinator applicant. References may be requested.

 

About the Washington Trust for Historic Preservation (WTHP):

WTHP is dedicated to saving the places that matter in Washington State and promoting sustainable and economically viable communities through historic preservation. WTHP helps make local preservation work by building a statewide ethic that preserves Washington’s historic places through advocacy, education, collaboration, and stewardship.

Position Description:

The Events Coordinator is responsible for managing and executing all logistics of WTHP annual events, including the RevitalizeWA conference, Youth Heritage Project field school, the VintageWA fundraiser, and the Sivinski Holiday Benefit; assisting with coordination of quarterly board of director meetings and tours; and working with staff to develop creative programming to increase WTHP outreach.

The Event Coordinator will join five other WTHP staff and work closely with each team member to accomplish responsibilities and execute various events and programs. The Event Coordinator will report to the WTHP Development Director.

Primary Responsibilities:

  • RevitalizeWA (30%)
    • Manage all logistical aspects of statewide preservation and Main Street conference, including venues, contracts, marketing, and registration
    • Support the Main Street Director in coordinating a committee to plan major conference themes and educational content
    • Work alongside Development Director to manage sponsorship associated with the conference
    • Work alongside the Main Street Director to plan and implement the Excellence on Main Awards Ceremony, held in conjunction with the conference
    • Execute event, including volunteer solicitation and coordination
  • Youth Heritage Project (30%)
    • Manage all logistical aspects of Youth Heritage Project, including lodging, food, transportation, event venues, and contracts
    • Manage marketing for the event, including targeted outreach to achieve a diverse participant group
    • Manage applications and registration for both student and adult participants, including coordination with parents/guardians
    • Support the Outreach Director in coordinating a committee to plan site-specific learning objectives and educational content
    • Work alongside Development Director to manage sponsorship associated with YHP
    • Execute event, including vendor coordination
  • VintageWA (20%)
    • Manage all logistical aspects of VintageWA, our annual fundraiser, including venues, contracts, marketing, and ticket sales
    • Support the Development Director and Executive Director in coordination of site-specific content and programming
    • Work alongside the Development Director to manage sponsorship associated with VintageWA
    • Execute event, including volunteer solicitation and coordination
  • Other events and programs (20%)
    • Manage all logistical aspects of the Sivinski Holiday Benefit, including contracts, auction item solicitation, marketing, and ticket sales
    • Support the Development Director in planning and implementing quarterly board meetings, including venues, catering, and tours as necessary
    • Support the Executive Director and Development Director in planning and implementing the WTHP annual membership meeting
    • Work alongside the Outreach Director and other key staff to grow WTHP statewide outreach and creative programming
    • Other duties as assigned by the Development Director

Skills & Experience Required:

  • Must embrace the mission of the WTHP and have an interest in historic preservation and downtown revitalization
  • Minimum 3 years of experience in event coordination, business or nonprofit administration, marketing, public relations, or related field
  • Adaptable and comfortable working with a small staff in a collaborative environment
  • Experience leading all aspects of community event planning, including communication and coordination with on-site personnel, staff, vendors, partners, and participants; management of program schedule and budget; and quantitative and qualitative analysis of event success
  • Creative thinker interested in program development and enhancement, including ability to contribute to creation of event collateral that provides a deeper and more enriching audience experience
  • Experience managing volunteers and enjoys working with a wide range of partners and stakeholders
  • Personable and able to serve as a welcoming, articulate, and knowledgeable spokesperson for WTHP at all statewide and community events
  • Strong oral and written communication
  • Advanced time management and organizational skills
  • Proven ability to manage multiple projects under deadline
  • Experience with Adobe InDesign a plus