Thank you for volunteering at this year’s PLACES! With over 300 attendees over three days across downtown Ellensburg and beyond, this event simply would not be possible without the support of volunteers like you. Thank you!
Below you’ll find an overview of volunteer duties. Please scroll to your designated duty to learn more, or jump right to…
Questions? Visit our Registration HQ at the EDA office, and we’ll be happy to assist!
Helpful Links!
Staff + Volunteer Information
- Full staffing calendar
- Select your name from the dropdown to see only your events.
- For more information on an event/assignment: Click on the event, and you’ll see a gray and white box with the event name. Select the widening arrows in the top right corner of that box, and you’ll see all the information you need!
- Use the three dots in the top right corner to print your schedule if you like!
- EDA volunteer calendar
- Contact information:
Event + Venue Guides
Please note: The following guides/documents are still being finalized; details may change.
Event Guides
- Registration + Check In (Lead: Varies)
- Mobile Tours (Lead: Lydia)
- Classroom Sessions (Lead: Lydia)
- SHPO Awards + Opening Plenary (Leads: Kim + Breanne)
Venue Information
- Liberty Bible Church
- IOOF Lodge
- Kittitas County Historical Museum
- Hotel Windrow – Elks Ballroom & Yakima Room
- The INK
Conference Information
- Digital Program
- Print Program – Link coming week of!
- Attendee Guide
If you’re ever not sure where to go for a task, either stop in at Registration HQ at the EDA office or text Lydia’s personal cell at 419-303-1100. (For questions Sunday or before, please email for the most reliable response!)
Mobile Tour Ushers
Thank you so much for serving as ushers for our Mobile Tours! I know you all have your individual volunteer/staffing schedules, but I’ve included our room Mobile Tour usher schedule below the general guidance, including where to meet and a linked itinerary with key details about your tour. Also take a second to check out our Mobile Tours reminder page here.
General Guidance
Arrival
- Check in at our Registration HQ at the EDA Office to pick up all the materials you need for your tour, including a gathering sign, attendee list, and tour mics.
- Arrive at your Mobile Tour’s designated meeting spot 30 minutes before your tour is scheduled to depart. (See below)
- The tour guides will arrive shortly after you (20 minutes before), so you can check in with them, pass along the mic and make sure it works, and get acquainted before attendees start arriving. You can find the tour guides’ names in the program or in the materials you’ll receive at Registration.
Tour check-in:
- Hold up the sign announcing which tour you’re usher for (you’ll receive at Registration). There will be several tours meeting at once, so it’ll be important to ensure that folks know they’re in the right place.
- Note: We ask attendees to arrive about 10 minutes before their tour is scheduled to depart.
- You’ll check people in as they arrive so we know everyone who has registered has made it. Once you have everyone accounted for, you can head out.
- If everyone has checked in before the departure time, you’re welcome to head out early!
- If not everyone has checked in a couple minutes past departure time, please check in with Registration HQ – you’ll likely head out at that point anyway, but it’s good for us to know who’s missing!
On the tour:
- Before you depart, check in with the tour guides to see if there are any specific ways you can be helpful (e.g., being at the back of the pack to ensure no one gets left behind), but you should mostly be able to have fun. These tours are going to be fantastic, and so please do enjoy learning alongside everyone!
- If we need to contact the tour after you’ve departed, we will call you at the number you have provided to us. Please be prepared to answer your phone!
- If an emergency arises on your tour and you need to contact us, you will be able to call us at the number provided in your arrival materials.
After the tour:
Please return your tour supplies (especially the mics!) to Registration HQ immediately upon your return. We’ll use the mics for other tours, so it’s important we have them back on time and able to charge in between tours.
Recommended to bring:
- Water bottle
- Walking shoes
- Pen
- Charged phone
- See Mobile Tour Reminders page for personalized recs
Usher Schedule
If your tour meets somewhere other than the EDA office, remember to swing by Registration in advance of your Usher arrival time to collect your supplies!
| Time | Tour (Itinerary Linked) | Meeting Location | Usher |
| Tues 10/6, 10:00 am-12:30 pm Arrive at 9:30 am | From Walls to Welcome | The INK | Monica Miller |
| Tues 10/6, 10:00 am-12:30 pm Arrive at 9:30 am | Liberty: A Living Ghost Town | EDA Office | Kelly O’Malley McKee |
| Tues 10/6, 10:00 am-12:30 pm Arrive at 9:30 am | Explore Ellensburg’s Mid-century Modernist Gems | EDA Office | Stephanie Button |
| Tues 10/6, 10:00 am-12:30 pm Arrive at 9:30 am | Tracing Downtown Ellensburg from Ashes to Identity | Kittitas County Historical Museum | Sadie Thayer |
| Wed 10/7, 9:00-11:30 am Arrive at 8:30 am | Tax Credit Transformations in Downtown Ellensburg | EDA Office | Allison Gubata |
| Wed 10/7, 9:00-11:30 am Arrive at 8:30 am | Stop-Worthy, Shop-Worthy | Yakima Room, Hotel Windrow | Teresa Chanes |
| Wed 10/7, 9:00 am-1:00 pm Arrive at 8:30 am | Rooting Roslyn in Culture and Community | EDA Office | Clare Dunis |
| Wed 10/7, 1:30-4:30 pm Arrive at 1:00 pm | Stepping Inside the Turbine | EDA Office | TBD |
| Wed 10/7, 1:30-4:30 pm Arrive at 1:00 pm | Knowledge Keepers | Kittitas County Historical Museum | TBD |
| Thurs 10/8, 9:00 am-12:00 pm Arrive at 8:30 am | If These Haylofts Could Talk | EDA Office | Chris Moore |
| Thurs 10/8, 9:00-11:30 am Arrive at 8:30 am | Ellensburg Through a Main Street Lens | EDA Office | Vanessa Chin |
| Thurs 10/8, 9:00-11:30 am Arrive at 8:30 am | The Art of Observing Main Street | EDA Office | Britton Rogers |
That’s it! Thank you again so much for supporting PLACES in this role. Looking forward to seeing you soon!
Room Host
Thank you so much for being our wonderful room hosts for the conference! The below is a quick overview of responsibilities, and you can find a detailed description of the role & what to expect in the Google Doc linked under “Pre-Conference Tasks” below.
Responsibilities
- Speaker support: Greet speakers, help them get set up, and introduce them to attendees. Help keep time & support Q&A functions, if needed.
- Tech support: Bring up the presentations on your computer (or the computer assigned to the venue), help troubleshoot A/V issues (or call for help if needed!), know the WiFi information, etc.
- Session operations: Keep sessions running on time & ensure speakers use microphones.
- Record number of attendees in each session for our conference notes & feedback
- Room set up, clean up, and safe closure with support as needed
Pre-Conference Tasks
- Take a look through the Google Doc please!
- If your name has an asterisk next to it below (generally WTHP/DAHP staff):
- Please confirm with Lydia that you will be able to use your own computer for projecting your room’s PowerPoint presentations. If not, let her know by Monday 10/6 so she can arrange alternatives!
- Ensure you can access the slideshow files at this link.
- Find the correct session and select the “expand” button on the far left (shows up when you hover between the number and person’s name).
- Click on the slide and select “download” in the bottom right corner OR hover over the slide and a download icon will appear in the bottom right.
- Note: Slides aren’t due until Monday 9/28, so if you’re reviewing this before then, not all slides may be available.
- If your name does not have an asterisk, we’ll have a laptop there with the presentations ready for you!
Host Schedule
| Date, Time (Session Block) | Hotel Windrow | IOOF Lodge | Kittitas County Historical Museum | Liberty | The INK |
| Wed 10/7, 8:00 am-12:00 pm (Blocks A+B) | Jonelle* | Maddie* | Ashley Gorman | – | Monica Miller* |
| Wed 10/7, 1:00-4:30 pm (Blocks C+D) | Jonelle* | Dania Cochran | – | Maureen* | Corah* |
| Thurs 10/8, 8:00 am-12:00 pm (Blocks E+F) | Amy McGuffin | – | Kristina Paquette | Kim* | Corah* |
| Thurs 10/8, 1:00-4:30 pm (Blocks G+H) | Matt Anderson | – | Samantha Wiser | Maureen* | Monica Miller* |
| Thurs 10/8, 4:00-5:00 pm (Clean Up!) | Britton (lead) with Matt (support) | – | Sadie (directing) with Samantha, Joe, Dania, + Lisa (support) | Maureen (lead), Kim, Jeronimo, + Michelle (support) | Monica (lead) with Jessi, Maddie, + Michael (support) |
That’s it! And of course, reach out with questions!
All Other Tasks
Pretty simple directions, here! If you’ve been tasked with setting up, cleaning up, running registration, etc., you’ll just arrive at the designated meeting location. There will be a lead staff/volunteer onsite who will have more information about what needs to be done.
Events and venues you might be assigned to assist at include:
- Registration at the EDA Office (109 E 3rd Ave, Suite 1)
- Consider bringing a book or your computer in case it’s a slow shift!
- Set up at several locations, including…
- Hotel Windrow, 502 N Main St
- Ellensburg IOOF Lodge #20, 307 N Pine St
- Kittitas County Historical Museum, 114 E 3rd Ave
- Liberty Bible Church, 507 N Pine St
- Unity Park, 405 N Pearl St
- THE INK by Gallery One, 405 N Main St
